Foreign Enterprises Permanent Office in China

I. ESTABLISHMENT

(1) Application Form signed by chief representative
(2) A written application signed by the chairman of directors or the general manager of the enterprise , of which the content should include: the name of the office ,resident members ( chief representative, representatives), scope of business ,term of residence and office venue.
(3) Copies lf the legitimate certificate for operation issued by the relevant government authorities of its host country
(4) Original copy of the capital credit certificate issued by the bank,with which the enterprise maintains business contacts;
(5) Appointment letter for the chief representative and representatives which are signed by the chairman of the board of directors or general manager of the enterprise , resume and copies of the ID cards .
(6) Contract of house leasing (lease for more than one year ),and real estate certificate
(7) Other pertinent documents

P.S.

(1) Foreign companies in the business of certain restricted industries(e.g. finance and insurance industry, sea transportation industry, sea transportation agent, air transportation industry etc.) should provide approval certificate from related government department to Shanghai Administration for Industry & Commerce whilst applying to set up representative office in Shanghai. Among which foreign finance and insurance enterprises should provided documents like balance sheet, annual report, articles of association, list of Board members while applying establishment.
(2) “Company Profile” in item 2 should include name, registration address, contact telephone number, business scope, CEO or GM’s name of the foreign company.
(3) Please provide original standby certificate of incorporation of the foreign company. If not, please provide copies notarized by Public Notary Office, China Embassy & Consulate abroad or solicitors.
The certificate of Incorporation and Authorization Letter which nominates the representatives provided by Hong Kong companies can either be originals or duplicated documents notarized by a China Entrusted Notary in Hong Kong and forwarded by China Legal Services(HK) Limited.
(4)Should languages other than the Chinese language be used in materials for application, and translation translated by authorized translation institution or agent in the Chinese language shall be attached hereto..
(5)If the files are signed by an authorized person, letters of authorization shall be attached.
(6)All the files, if not mentioned in duplicate, should be handed in original.

II. ALTERATION

1.alteration of office name

(1) Application Form signed by chief representative
(2) A written application signed by the chairman of directors or the general manager of the enterprise
(3) Alteration registration certificate of the enterprise abroad
(4) Registration certificate of the Permanent Office
(5) Other pertinent documents

2.alteration of domicile

(1) Application Form signed by chief representative
(2) Contract of house leasing (lease for more than one year),and real estate certificate
(3) Registration certificate of the Permanent Office
(4) Other pertinent documents

3.alteration of representatives

(1) Application Form signed by chief representative
(2) A written application signed by the chairman of directors or the general manager of the enterprise
(3) Appointment letter of representatives signed by the board of directors or general manager of the company abroad
(4) Resume and ID card (copy)of new representatives
(5) Registration certificate of the Permanent Office
(6) Other pertinent documents

4.term extension

(1) Application Form signed by chief representative
(2) A written application signed by the chairman of directors or the general manager of the enterprise
(3) Business activity report of the office
(4) Registration certificate of the Permanent Office
(5) Other pertinent documents

5.alteration of business scope

(1) Application Form signed by chief representative
(2) Application signed by the chairman of the board of directors or general manager of the company abroad
(3) Registration certificate of the Permanent Office
(4) Other pertinent documents

P.S.

(1) Foreign companies in the business of certain restricted industries(e.g. finance and insurance industry, sea transportation industry, sea transportation agent, air transportation industry etc.) should provide approval certificate from related government department to Shanghai Administration for Industry & Commerce whilst applying to set up representative office in Shanghai. Among which foreign finance and insurance enterprises should provided documents like balance sheet, annual report, articles of association, list of Board members while applying establishment.
(2)”Company Profile” in item 2 should include name, registration address, contact telephone number, business scope, CEO or GM’s name of the foreign company.
(3)Please provide original standby certificate of incorporation of the foreign company. If not, please provide copies notarized by Public Notary Office, China Embassy & Consulate abroad or solicitors.
The certificate of Incorporation and Authorization Letter which nominates the representatives provided by Hong Kong companies can either be originals or duplicated documents notarized by a China Entrusted Notary in Hong Kong and forwarded by China Legal Services(HK) Limited.
(4)Should languages other than the Chinese language be used in materials for application, and translation translated by authorized translation institution or agent in the Chinese language shall be attached hereto..
(5)If the files are signed by an authorized person, letters of authorization shall be attached.
(6)All the files, if not mentioned in duplicate, should be handed in original.

III.Cancellation

(1) Application form signed by the chief representative
(2) A written application signed by the chairman of directors or the general manager of the enterprise
(3) Cancellation certificate of taxes and Customs record
(4)
(5) Registration certificate of the Permanent Office
(6) Seal
(7) Other pertinent documents

P.S.

(1)Foreign companies in the business of certain restricted industries(e.g. finance and insurance industry, sea transportation industry, sea transportation agent, air transportation industry etc.) should provide approval certificate from related government department to Shanghai Administration for Industry & Commerce whilst applying to set up representative office in Shanghai. Among which foreign finance and insurance enterprises should provided documents like balance sheet, annual report, articles of association, list of Board members while applying establishment.
(2)”Company Profile” in item 2 should include name, registration address, contact telephone number, business scope, CEO or GM’s name of the foreign company.
(3)Please provide original standby certificate of incorporation of the foreign company. If not, please provide copies notarized by Public Notary Office, China Embassy & Consulate abroad or solicitors.
The certificate of Incorporation and Authorization Letter which nominates the representatives provided by Hong Kong companies can either be originals or duplicated documents notarized by a China Entrusted Notary in Hong Kong and forwarded by China Legal Services(HK) Limited.
(4)Should languages other than the Chinese language be used in materials for application, and translation translated by authorized translation institution or agent in the Chinese language shall be attached hereto..
(5)If the files are signed by an authorized person, letters of authorization shall be attached.
(6)All the files, if not mentioned in duplicate, should be handed in original.